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Awards Night Coordinator

Time Estimate

  • 15 - 20 Hours a year

Overall Responsibility

  • Determine what prizes will be given to students at each achievement level
  • Order any needed ribbons, shirts, medals, etc.
  • Solicit prizes for participation & honorable mention
  • Hand out prizes to students on Awards Night

Support Required

  • Will interface with Communications Coordinator to get printed materials
  • Will interface with Tech Day / Judging Coordinators to obtain results
  • Will interface with Secretary / Treasurer to get checks


  • Finalize award amounts and types with other committee members
  • Solicit donations for various prizes. The most commonly needed are:
    • Participation (Costeaux has donated a cookie – we’ve created a coupon)
    • Honorable Mentions
  • Maintain an inventory of various items (ribbons, shirts, medals, etc.)
  • Order any needed replacements
  • Work with Communications Coordinator to create any needed coupons (if a coupon is part of a prize)
  • Ensure participation ribbons and any needed coupons are provided to Registration Coordinator no later than Sunday before registration
  • Get the award winners from the Tech Day and Judging Coordinators
  • Work with the Secretary / Treasurer to get checks for each of the larger award winners and cash for smaller awards.


  • Inventory of ribbons, medals, etc.


  • Dinn Bros has provided the ribbons/medals in the past.

2018 Dates


Science Fair Kick-Off

45-60 Minute Overview
Tuesday, January 16th, 2018
5:30 PM

The Healdsburg School
33 Healdsburg Ave H
Healdsburg, CA 95448

Technology Day

Date: Saturday, March 10th, 2018

Rube Project Drop-Off and Setup : 10 AM
Rube Project Competition:
11 AM - 1 PM
Exhibits and Public Events:
10 AM - 1 PM

Healdsburg Junior High
315 Grant St
Healdsburg, CA 95448

Project Competition

Sunday, March 18th, 2018
3:00 PM - 7:00 PM
Monday, March 19th, 2018
7:00 AM - 9:00 AM

Public Viewing:
Wednesday, March 21st, 2018
9:00 AM - 6:00 PM
Thursday, March 22nd, 2018
9:00 AM - 7:00 PM

Awards Night
Thursday, March 22nd, 2018
7:00 PM - 8:00 PM

Villa Chanticleer

1248 N. Fitch Mountain Road
Healdsburg CA 95448