Fund Raising Coordinator

Time Estimate

• 20 Hours a year

Overall Responsibility

• Raise money to meet budget needs

 Support Required

• If desired, volunteers to help with sending of Thank You Notes 

Tasks

• Solicit new donors with Committee
• Solicit new donors from Chamber of Commerce, etc
• Update Donor List as needed
• Obtain from Chair some basic statistics for use in the solicitation letter
• Collaborate with Chair & Communications to draft solicitation letter
• Send out solicitation letters approximately 8-10 weeks prior to fair
• Follow up with phone calls and/or second letters 2-3 weeks prior to fair
• Provide list of donors and amount donated to Communications Coordinator to:
  • Create donor thank you sign (work out latest time available to still print it)
  • Place thank you advertisement in Healdsburg Tribune (if used)
  • Update website
• Provide checks to Treasurer for deposit into Science Fair Account
• Status committee on fund raising status as needed
• Provide donation jar/box during registration, judging, public viewing, awards night
• Send thank you letters to all donors

Records

• Donor List*
• Donor Solicitation Letter*
• Follow Up Solicitation Letter*

*found in the shared Dropbox folder