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Fund Raising Coordinator

Time Estimate

  • 20 Hours a year

Overall Responsibility

  • Raise money to meet budget needs

 Support Required

  • If desired, volunteers to help with sending of Thank You Notes 


  • Solicit new donors with Committee
  • Solicit new donors from Chamber of Commerce, etc
  • Update Donor List as needed
  • Obtain from Chair some basic statistics for use in the solicitation letter
  • Collaborate with Chair & Communications to draft solicitation letter
  • Send out solicitation letters approximately 8-10 weeks prior to fair
  • Follow up with phone calls and/or second letters 2-3 weeks prior to fair
  • Provide list of donors and amount donated to Communications Coordinator to:
    • Create donor thank you sign (work out latest time available to still print it)
    • Place thank you advertisement in Healdsburg Tribune (if used)
    • Update website
  • Provide checks to Treasurer for deposit into Science Fair Account
  • Status committee on fund raising status as needed
  • Provide donation jar/box during registration, judging, public viewing, awards night
  • Send thank you letters to all donors


  • Donor List*
  • Donor Solicitation Letter*
  • Follow Up Solicitation Letter*


*found in the shared Dropbox folder

2018 Dates


Science Fair Kick-Off

45-60 Minute Overview
Tuesday, January 16th, 2018
5:30 PM

The Healdsburg School
33 Healdsburg Ave H
Healdsburg, CA 95448

Technology Day

Date: Saturday, March 10th, 2018

Rube Project Drop-Off and Setup : 10 AM
Rube Project Competition:
11 AM - 1 PM
Exhibits and Public Events:
10 AM - 1 PM

Healdsburg Junior High
315 Grant St
Healdsburg, CA 95448

Project Competition

Sunday, March 18th, 2018
3:00 PM - 7:00 PM
Monday, March 19th, 2018
7:00 AM - 9:00 AM

Public Viewing:
Wednesday, March 21st, 2018
9:00 AM - 6:00 PM
Thursday, March 22nd, 2018
9:00 AM - 7:00 PM

Awards Night
Thursday, March 22nd, 2018
7:00 PM - 8:00 PM

Villa Chanticleer

1248 N. Fitch Mountain Road
Healdsburg CA 95448