Volunteer Coordinator

Time Estimate

• 20 - 30 Hours a year

Overall Responsibility

• Organize volunteers to fill all the needs for the event

Support Required

• None

Tasks

• Work with other event coordinators to provide them Volunteers as they need for their duties
• Current Volunteer Positions Needed:
  • Organizing Committee (keep eyes out for possible additions to core group)
  • Science Fair Judges
  • Judging Dinner
  • Tech Day Judges
  • Tech Day Organizing
  • Registration
  • Hosting Public & Schools
  • Awards Night Hand-Out
• Maintain a list of potential volunteers
• Maintain a list (database?) of past volunteers and what roles they played
• Communicate regularly with organizers and volunteers via email / phone
• Schedule positions, manage cancellations, and track attendance.
• Identify and Schedule hosts to be at Villa during public viewing hours

Records

• Volunteer lists (potential, current, past & attendance)
• Master Calendar for all events

Volunteer Coordinator Notes

• It would be a good idea to create volunteer sign-in sheets for each day.