Communications / Publicity Coordinator

Time Estimate

• 20-40 Hours a year

Overall Responsibility

• Maintain “brand” standard for all printed materials (signage, informational packets, flyers, etc.)
• Handle the blasting of emails
• Handle all notices, advertisements, etc. with newspapers
• Manage website & Facebook postings.

Support Required

• This position is one of the larger ones in scope and especially technical skills requirements. The coordinator might want to carve out sub-tasks and put together a small sub-committee (2-3 people?)
• This position will interface with almost all other committee members as well to provide them the proper materials.

Tasks

• Create Signage for all Events
• Create Thank You cards for donors and volunteers
• Manage Sending of Bulk Emails for own committee and other committees
• Attempt to attract the attention of the media for articles about the Fair.
• Place Thank You advertisement in the Tribune (when needed)

List of Needed Printed Materials

• Large “Healdsburg Science Fair” sign over main doors in Villa
• Large sign behind the registration tables
• Use one of these signs for the main entry at the HJH
• A sign to direct people to drop off projects and then go park (connect with Tech Day Coordinator)
• Create Donor Thank You Sign shortly before Tech Day
• Signs directing people through the registration process (Fill out registration form, choose physical / life, go to the proper line for physical / life)
• Sign indicating the hours registration is open
• Judging Handout (money solicitation?)
• Science Fair Announcement
• School Hall Posters (ideally)
• Large Signs for front of Schools (like HEF’s signs)
• Send Thank You Cards to Donors 

List of Electronic Materials

• Library Night PowerPoint
• Awards Night PowerPoint
• Website
• Facebook
• Emails for
  • Announcements to Teachers
  • Announcements to Parents
  • Judging Requests
  • Judging Follow Up
  • Announcements to Winners