Tech Day Coordinator

Time Estimate

• 30 - 40 Hours a year

Overall Responsibility

• Ensure Tech Day runs smoothly, solve problems as they arise
• Ensure all planned activities are properly lead and staffed
• Coordinate locations of events 

Support Required

• Individual event leaders
• Access to HJH
• Project Registration support

Tasks

• Work with event leaders to ensure logistics are thought out and covered
  • what awards need to be identified, ie most creative, workmanship
  • space requirements
  • event timing
  • back-up plans for rain
• Confirm Facilities Coordinator has secured use of the HJH
• Work with Volunteer Coordinator to obtain help. You may also want to solicit people you know as well. (make sure Volunteer Coordinator knows about everyone as he/she is responsible for all record keeping, etc.)
• Create training materials to show volunteers what they will be doing and the major educational points.
• Arrive at the event and begin unlock & setup. Put out signs, cones, tables, etc.
• Maintain a list of all registrants & support the ‘hands-on’ fair by having them sign up. (Perhaps we should stamp hands??)
• Coordinate with Registration Coordinator to ensure all entrants are registered
• Collect all award winners and provide to:
  • Chair
  • Communications Coordinator
  • Awards Coordinator
• Clean up after the event

Records

• None

Notes

Signage Typically Set Up

• A-Frame sign on Grant Street with Balloons to direct people where to drop off projects.
• Sign in project drop off area stating that it is drop off only and please park on street
• Registration & Hands-On Fair Signs for Tables
• Grades on Posts to define ‘sections’
• Small sign on registration table regarding “photographing and videoing event”