Chairperson Job Description

Time Estimate

• For just this position, the time requirements are likely quite low... perhaps 20-30 hours a year. However, the "buck stops here" with this position so sometimes this person will take over other duties when another volunteer cannot be found.

Overall Responsibility

• Call and facilitate meetings
• Review all committee member activities and confirm things are getting done
• Maintain master check-off list 

Support Required

• A second-in-command and/or scheduled replacement is a good idea
• Will work with all committee positions

Tasks

• Maintain & follow fair schedule and check list to track tasks by month leading up to the fair
• Call first meeting and:
  • verify assignment of roles - solicit more committee members as needed
  • review suggestions from previous year
  • solicit changes to fair and literature packets
• Ultimately responsible for all record keeping
• Call follow up meetings approximately monthly leading up to fair
  • Call weekly meetings the final month before the fair
• Call meeting after fair (dinner meeting optional) to:
  • review what went well and what could be better
  • solicit and assign committee assignments for following year
  • celebrate
• Work with school district to determine dates for next year’s fair
• Work with the Facilities coordinator to secure the various venues.
• Investigate new methods / procedures / etc. to refine and improve the process
• Continue to cultivate additional committee members… ideally consider people shadowing others for a year or two before replacement if possible.
• Either delegate or tackle the presentation on Kick-Off Night and the presentation of awards on Awards Night.

Records

• Committee List (1)
• Fair Schedule and Check List (1)
• Meeting minutes
• Many other misc items