Judges Dinner Coordinator

Time Estimate

• 15 - 20 Hours a year

Overall Responsibility

• Provide dinner for judges (75-100ea) at venue (Villa) on judging night

Support Required

• Solicit at least 1 person to help that night

Tasks

• Help establish/update budget for judges dinner
• Determine number of judges and help for judging night
• Get quotes from caterers and review with Committee
• Select caterer
• Coordinate dinner on judging night
  • Dinner ready to be served no later than 6:30pm
• Solicit donations for wine (usually 1 case red, 1 case white)
• Solicit help and or provide desert (usually cookies)
• Layout area and set-up for dinner
• Purchase any supplies not provided by the caterer
  • Table clothes, plates, utensils, napkins, cups, coffee cups, coffee supplies, water pitchers, salt & pepper
• Purchase/provide drinks
  • Lemonade, juice, water, Coffee (caf and decaf)
• Provide recycle containers as needed
• Optional: Table decorations/flowers
• Get check from Treasurer if payment required that night

Records

• Create single wrap-up report outlining the caterer used, the costs, how everything went, and make recommendations for next year.